|Reports To: Executive Directors/Board of Directors
1. Bachelor degree preferred
2. Five years accounting or bookkeeping experience with a non-profit or similar
3. Knowledge of Quickbooks
4. Extensive knowledge of Federal and State reporting requirements for payroll and taxes
5. Successful private, state, or federal grant writing
6. Strong analytical, organizational, communication, written, and interpersonal skills
7. Ability to plan and conduct financial and compliance audits, and present concise written and oral reports
8. Knowledge of Texas Department of Family and Protective Services child welfare payment systems and procedures
9. Personal qualities of integrity, credibility, and commitment to the Christian faith-based mission of Hope Haven of East Texas
Primary Job Scope: Maintain fiscal responsibility of the organization by overseeing the budget process t ensure accuracy, manage purchasing activities, payroll, and risk management in compliance with applicable laws and regulations. Support the mission and vision of Hope Haven of East Texas by stewarding the organization's resources in a way that promotes current and future financial growth and stability.
Major Duties and Responsibilities: Perform work in a professional, ethical, and responsible manner. Maintain a positive and cooperative working relationship with administrative staff and others in the conducting of organization business, demonstrating teamwork in daily activities. Participate with senior leadership team in strategic decision making and operations to enhance the impact of the organization. Clearly communicate financial concepts and effectively collaborate with program and development colleagues, and community partners who may not possess financial backgrounds. Improve skills through self-initiated professional development. Establish and meet annual performance goals. Complete assignments in a timely manner. Attend to details accurately and efficiently. Have regular attendance and comply with notification procedures for absences. Perform other tasks and assume such responsibility as is related to the position.
Financial Duties: Manage cash and deposit procedures. Mange organizational cash flow and forecasting. Reconcile bank and general ledger accounts. Process banking transactions. Manage accounts receivable, including funds received from Texas Health and Human Services. Present financial reports accurately to organizational leadership. Manage banking relationships including checking and saving accounts - issuing payments, replenishing petty cash or restricted accounts, and ensuring that a positive cash balance is maintained. Work with Executive Directors and Board Chairperson. Update and implement necessary policies and accounting practices.
Risk Management Duties: Maintain relationship with CPA on payroll processing, tax documents, and any federal or state payroll reports. Oversee the purchase of supplies, equipment, and services by requesting quotes, proposals or bids, and following established organizational purchasing rules. Monitor and approve purchasing requisitions for accuracy and coding.
Special Program Contracts and Grants: Participate in identifying and applying for grant opportunities from multiple sources including private foundations, corporate donations, and government entities. Manage financial aspects of awarded grant funding including any required accounting and reporting of use of funds.
General Duties: Use of computer, copier, financial software, and other office equipment. Ability to communicate effectively both verbal and written. Maintain emotional control under stress. Coordinate several tasks simultaneously. Occasional prolonged and irregular hours, moderate standing, sitting, and repetitive hand motions with computer use.